When should a contractor apply for a change order?

A contractor should apply for a change order when there are modifications to the contract scope. Change orders are formal documents that specify changes to the original construction contract. These changes can arise from various factors, such as changes in project design, unexpected site conditions, or client requests for alterations in the work.

Applying for a change order ensures that both the contractor and the client have a clear understanding of how these modifications will affect the project's cost and timeline. By addressing changes through a change order, the contractor can document the adjustments, secure additional funding if necessary, and formalize the new expectations for project completion. This is crucial for managing project resources, timelines, and contractual obligations effectively.

In contrast, applying for a change order at project completion does not allow for adjustments or discussions regarding changes made during the course of the work. Similarly, the need for additional staff or budget overruns on materials may not directly warrant a change order unless they are tied to modifications in the scope of work defined in the original contract. Thus, the decision to apply for a change order must be made in relation to alterations in the project’s scope rather than logistical or budgetary challenges alone.